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You are here: Home Police Service Reviews Frequently asked questions
You are here: Home Police Service Reviews Frequently asked questions
You are here: Home Police Service Reviews Frequently asked questions

Frequently asked questions

How long does the process take?
What documentation will I receive?
Where are review hearings held?
Who attends the review hearing?
Can I withdraw my application to review?
What happens if I don’t complete my submission by the due date?
Should the recommended appointee respond to the applicant’s submission?
Should I take documentation with me to the review hearing?
What is meant by “non-adversarial”?
Can Review Commissioners investigate allegations of misconduct or false claims?
What happens at the review hearing?
What material can I present?
Is the Review Commissioner’s recommendation final?
What recommendations can a Review Commissioner make?
What happens if there is a reassessment?

 


 

How long does the process take?

The reviews process takes approximately 12 weeks to complete. This will depend on various factors such as receiving paperwork on time and the availability of parties to participate in a hearing.

A general guide is:

Application to review received and processed 1 day
Report sought from Panel Convenor or Authorising Officer 3 weeks
Report processed and distributed to all parties 2 days
Applicant submission sought 2 weeks
Panel Convenor/Authorising Officer’s response sought 1 week
Hearing scheduled 2 weeks
Review Commissioner’s Report provided 3 weeks

 


 

What documentation will I receive?

Promotion/Transfer

If the applicant for review was not shortlisted for the position, both officers will receive the following documentation:

  • the panel convenor’s summary of reasons for the decision
  • shortlisting matrices
  • the relevant job description and duty specifications
  • both officers’ applications for the position
  • any other notes or records resulting from the shortlisting process.

If both officers were interviewed for the position, they will receive the following additional material:

  • a list of questions used during the interview process and a checklist of appropriate responses
  • panel members’ interview notes
  • recorded referee comments
  • any other notes made, or materials taken into account, by the panel in the selection process.

Non Appointment

  • non selection report
  • Applicant’s application
  • Panel short listing notes
  • If interviewed, interview responses and questions.

Management Initiated Transfer/Discipline/Medical/Staff Appointment

The applicant for review will receive a report from the Authorising Officer or Delegate outlining the reasons behind the decision.

 


 

Where are review hearings held?

Depending on the location of the parties to the review, the review hearing may be conducted by personal attendance or by teleconference. If both officers are located within approximately 1½–2 hours’ drive of the Brisbane metropolitan area, they will be required to attend the hearing in person. The hearing will take place in the CCC’s premises:

Level 2, North Tower Green Square
515 St Pauls Terrace, Fortitude Valley.

 


 

Who attends the review hearing?

In addition to the applicant and the appointee, those present at the hearing are the Review Commissioner, the panel convenor and the Secretary, Police Service Reviews (PSR). Also present is the Senior Sergeant, Reviews, who can advise the Review Commissioner on matters such as police policy or operational requirements. The Senior Sergeant provides advice only and does not put forward a case for either officer.

A member of the Queensland Police Union of Employees has a standing invitation to attend a review hearing as an observer. Officers are not permitted to be legally represented at review hearings.

 


 

Can I withdraw my application to review?

It is possible to withdraw the application to review at any stage during the review process, by sending an email to the Secretary, PSR at <[email protected]> and contain the following details:

  • applicant’s name
  • recommended appointee’s name (if reviewing a promotion or transfer)
  • CPSR number
  • intention to withdraw.

The parties of the review will be advised by the Secretary, PSR that the review application has been withdrawn.

 


 

What happens if I don’t complete my submission by the due date?

An extension for a submission will not be given unless a request and reason for such request is made to the Secretary, PSR. Generally, work commitments or recreation leave taken after the application to review is submitted are not acceptable reasons for an extension.

A review application may not necessarily lapse if the applicant fails to provide a submission by the due date. However, it may result in the matter being considered “on the papers” by the Review Commissioner — i.e. using the documentation already available.

 


 

Should the recommended appointee respond to the applicant’s submission?

It is for the recommended appointee to decide whether to respond in writing to the applicant’s submission. However, they are advised to do so if they have some significant points to make in response.

If the recommended appointee considers it unnecessary to respond, the absence of a response will not be taken as indicating acceptance of the applicant’s assertions. However, they must advise the Secretary, PSR and the Senior Sergeant, Reviews.

 


 

Should I take documentation with me to the review hearing?

Yes. Take all the documentation that you have received and provided during the review process. You may also wish to bring a pad and pen for making notes during the hearing, because it is not appropriate to interject when wishing to make a response to a matter raised. The Review Commissioner will invite you to speak at an appropriate time.

 


 

What is meant by “non-adversarial”?

A review hearing is an administrative proceeding. It is not an adversarial process whereby prosecution and defence, or their representatives, argue a case in opposition to each other. This does not prevent you from arguing your case.

But it does mean you should treat the other officer with respect and in a manner in which you would hope to be treated yourself. In essence, the review is an opportunity to identify errors in the selection panel’s decision, not to focus on alleged weaknesses in the appointee.

 


 

Can Review Commissioners investigate allegations of misconduct or false claims?

No. Review Commissioners do not investigate veracity of claims. Parties to a review must refer veracity-of-claims issues to the QPS Reviews Section for resolution before the review hearing. Similarly, officers must not submit unverifiable, unsubstantiated or unreported allegations of misconduct or breaches of discipline for consideration by the Review Commissioners.

An officer who reasonably suspects that such conduct has occurred has a duty under section 7.2 of the Police Service Administration Act 1990 to report it to the Commissioner of Police and/or the CCC. If the officer wishes to pursue such claims, they must inform the Secretary, PSR so that the review can be adjourned until the appropriate investigations are completed. In extenuating circumstances, the Review Commissioner may determine to proceed with the review.

 


 

What happens at the review hearing?

The review hearing is as informal and relaxed as possible. The Review Commissioner begins with some brief opening comments designed to ensure that the parties understand the nature of the review process. They will then control and direct the order of speaking at the review hearing as they see fit.

Written submissions by the parties to the review are taken as having been read before the review hearing. The purpose of the review hearing is to highlight, clarify or contest matters already before the Review Commissioner.

It is not appropriate to ask questions of the other parties of the review during the hearing. All oral submissions and questions should be directed through the Review Commissioner.

At the conclusion of submissions, all parties should be given the opportunity to make brief final comments on the matter.

The Review Commissioner will provide a written recommendation to the Commissioner of Police and parties of the review.

 


 

What material can I present?

The Review Commissioner can only take into account material that was relevant to the case at the time the case was decided. Therefore, the review hearing is not the selection process revisited. The Review Commissioner will only consider information that was available to the selection panel at the time of its decision.

 


 

Is the Review Commissioner’s recommendation final?

The Review Commissioner is empowered to make recommendations only.

The final decision rests with the Commissioner of Police. The Commissioner, in the event of choosing not to accept the Review Commissioner’s recommendation, must provide a statement of reasons for such a decision.

 


 

What recommendations can a Review Commissioner make?

If the Review Commissioner believes that the panel’s actions have disadvantaged the applicant alone, the recommendation may only affect the parties to the review. If, on the other hand, the Review Commissioner considers that all applicants for the position have been disadvantaged by the panel’s actions, the recommendation may be for a new panel to be convened and the selection process conducted afresh.

In general, the only circumstance in which the Review Commissioner will recommend that a decision be “varied” is where it is apparent that a panel has determined merit erroneously, the applicant is patently superior and such a recommendation is the only reasonable option.

 


 

What happens if there is a reassessment?

Where a Review Commissioner recommends that a new panel be convened, and the recommendation is accepted by the Commissioner of Police, officers will be advised accordingly by the QPS as to the ensuing process.

 


Last updated: 29 June 2017

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